Visa to Drive uses TMC’s software along with our team of expert auditors to collect, collate and verify your employees’ documentation to fulfil your duty of care obligations.
We provide a full service to support compliance with local market legislation. And because every fleet is different, we’ve designed Visa to Drive so the company can just select the services they need.
We chase employees for incomplete documentation and, because we provide payroll files, we can also stop payments to employees, fine employees or deduct fuel costs in full, depending on your policy, if they don’t comply.
Visa To Drive offers companies a comprehensive suite of options for verifying Duty of Care-related documentation.
Vehicle Safety Inspection
A key element of duty of care is to ensure that all vehicles, whether company owned or grey fleet, are safe to drive at all times.
Visa to Drive will provide you with auditable records of the below, so you can ensure your fleet has been subjected to regular safety checks:
- Vehicle Safety Inspection – photo uploads
- Oil Checks
- Tyre Pressure Checks
- Service Check
- Vehicle Age In-line With Policy
Ensuring grey fleet vehicles are road worthy is an essential part of duty and care compliance. Visa to Drive gives you the confidence that every vehicle within your fleet is road worthy.
Our system allows your drivers to upload their MOT certificates online, which will then be checked and verified by TMC. This will ensure that your grey fleet vehicles are legally allowed on the road.
Fleet Policy Acceptance
We upload your fleet policy into the system and drivers must read and confirm they have understood it by selecting a tick box on their account.
Drivers cannot log mileage until they have confirmed the policy has been read. When any changes to the policy are made, the drivers must again declare that they have read and understood the new policy.
Grey Fleet Insurance Policies
If you operate a grey fleet, it’s essential that your drivers have business class insurance when driving their own vehicles for work purposes.
With Visa to Drive, drivers are required to upload their insurance details to our online system which are then verified by one of our expert auditors. Upon renewal, the same process will have to be adhered to.
Should an employee fail to submit their policy on time, we will chase them directly and let you know that the driver has breached your fleet policy.
With Visa to Drive you can be sure that your grey fleet drivers are insured at all times, and we will handle the process from start to finish.
Watch our short animation to see how Visa to Drive can help you.