What is Mileage Capture and Audit?

In a nutshell, we reduce your fuel bills by accurately recording and auditing your employees’ mileage and fuel expenditure.

Our award-winning service starts with an easy to use online system and/or mobile app where drivers log mileage, we can also take a telematics feed. At the end of each month, drivers submit their final odometer reading.

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Mileage Capture and Audit Brochure

Our award-winning service starts with an easy to use online system and/or mobile app where drivers log mileage.


What is the audit process?

Our audit process typically reduces the cost of mileage claims by an average of 15.4%, this equates to an average saving of 18.06 pence per litre. Our system uses complex algorithms and highlights when things don’t quite match up. The employee will be asked to explain when making their claim any discrepancies in mileage, which will be reviewed by our Employee Service team, who will contact the driver to find out more information.

This process not only works to highlight and correct the discrepancies, but it further works as a deterrent, to stop drivers exaggerating their claims.

What reporting is included?


Our Mileage Audit system streamlines reimbursements and repayments, by providing you with a payroll file which you can easily use to deduct private mileage or reimburse business mileage.

The audit system works equally well for company vehicles, cash allowance, and grey fleet drivers.


We hold so much valuable data about your fleet that it enables us to produce a range of management information reports to help you further manage your fleet’s fuel spend, CO2 emissions and driver safety. We do this by looking at the below data:

  • Vehicles
  • Journeys made
  • Miles driven
  • Fuel spend
  • Fuel consumption

The Mobile app

We’ve made drivers’ lives even easier with ‘Mileage Track’, our mobile app that uses GPS to track journeys and load them directly into the mileage capture system. With no need to connect to a PC, and with the ability to upload fuel receipts by taking a photo through the device’s camera, logging mileage couldn’t be easier for your drivers.

The real benefits to your business are:

  • Cost savings
  • Less administration
  • Insightful consolidated reporting and information
  • Compliance – full and accurate mileage records for tax purposes


See how we can tailor our service for LCVs

Case Studies

See how we’ve helped other businesses